SOLUTIONS 

EXPEN

WHAT IS IT?

Integrating the application and the web platform, in a powerful but simple Workflow, it manages reimbursement processes of administrative expenses (such as meals, travel, lodging, tolling, parking, etc.), until the approval of time sheets and expenses to be charged to external and internal customers.

DIFFERENTIALS

PROCESSES SIMPLIFICATION

  • Simple and intuitive parameterized workflow for fast and automated management of expense reimbursement processes and any process that demands multilevel approvals.
  • Capture your receipts by scan, photos, upload of files and/or automatic reading of invoices/receipts with QR Code.
  • Mobile and Cloud, On and Off-Line functionalities simplifies the lives of collaborators and approvers.
  • It allows integration with the main Enterprise Resource Planning (ERP) systems in the market, i.e., SAP Concur.

METRIFIED SAVINGS IN THE TRANSACTION AND IN THE PROCESS

  • Eliminate unproductive hours, as executives spend an average of 6 (six) hours per month collecting invoices/receipts and submitting expense reports for approval and reimbursement.
  • Design an “Intelligent Workflow” for expenses that are proven to be adhere to the company’s rules for automatic approval, eliminating rework by approvers and back-office.
  • Each transaction is treated as an accounting event. In Brazil, the capture of information such as invoices (Nota Fiscal) with the company’s registration number (CNPJ) and the purpose of use of the disbursement allows the generation of individualized credit reports to optimize the safe use of tax credits.

CONTROL AND COMPLIANCE

  • Ensuring that the rules of authority defined by the company are applied in a simple way, it provides online and historical visibility for users, managers, internal and external audits and even possible governmental inspections.
  • It creates user and approvers groups, and easily apply the rules of use of the company. Define access profiles such as Submitter, Approver, Finance, Audit and Admin, making the whole process simple and transparent.
  • Unlimited space for information storage, with easy data / invoices extraction attending to Compliance and Tax Authorities.

PROACTIVE MANAGEMENT 

  • Alerts parameterizable in a simple way by the company, controls potential excesses and even frauds.
  • Each reports life cycle is monitored allowing send for approval, recall and new send status check. Approvers can request review, approve or even submit for further approvals.
  • The platform makes it possible to manage collaborators budgets by cost center, projects and individual/total limits per transaction.
  • Business Intelligence (BI) – see all relevant KPI’s in our Dashboard and /or download the files in xls, txt, csv, pdf etc.

PRESENTATION

VIDEO

PRESENTATION